Benefits of Having a Dual Monitor Setup for Your Business

Benefits of Having a Dual Monitor Setup for Your Business

In recent years, the use of advanced technology in the office has increased in popularity among businesses to improve their efficiency, productivity, and effectiveness. Whether running a small or large company, it is important to know that utilizing a dual monitor setup in your office can provide quite a few advantages.

Effortless Research

It is very useful for employees who conduct research on a regular basis to have a second monitor at their disposal. By using two monitors at once, employees can view different sources at the same time, rather than having to switch between other tabs on their screen. This results in a more meaningful and effective comparison, which produces a higher quality product.

Work Efficiently

It can be challenging to manage multiple applications with only one monitor. A multitasking environment needs enough screen space to maintain multiple applications at once. Using a dual monitor setup, employees won’t have to scroll up and down the screen or resize windows to fit the information they need into the limited space available. Users can achieve greater accuracy when working with dual monitors because of the increased visibility the dual monitors provide.

Increase Productivity

According to studies, employees can also boost their productivity by up to 30% when using dual monitors in their workstations. As a result, employees will be able to work more efficiently as they won’t have to switch tabs as often, so they’ll be able to accomplish more tasks more quickly.

A dual monitor system allows users to display multiple applications simultaneously on the same screen, including web browsing, email, and multimedia. Using dual monitors at the workplace can help employees become more efficient and productive by enhancing their efficiency and productivity.

Common Mistakes To Avoid When Implementing A CRM For Your Business

In order to be successful, it is important for businesses to have a good customer relationship management system in place. However, many small companies make simple mistakes that get them in trouble. If you don’t keep your customer data clean and accurate, your business could be at risk. Here are some common CRM mistakes you need to avoid.

No implementation planning: It is important for businesses to plan and strategize ahead of implementing a CRM. CRM systems can help businesses achieve their goals and objectives if they define them clearly and analyze how they can be achieved. CRM will create problems rather than solve them without a proper plan. Get an outline from your CRM vendor on how to successfully implement the system to meet your goals.

Poor Reporting Interface: Your customer relationship management solution needs to be flexible enough to provide you with the types of reports needed to manage your customer base. Without a reporting interface and an intuitive way of generating, saving, and retrieving the reports you need, you’ll have to spend countless hours on admin tasks instead of concentrating on growing your company and servicing your customers.

Not knowing your CRMs limits: Generally, CRM solutions have customizable features. If you don’t fully understand what’s possible with your CRM solution, you could be setting up your business for disaster by attempting to integrate it. Closely examine your CRM solution’s features, limitations, and review them with your implementation team to head off disaster.

Ineffective Training: Many businesses make the mistake of thinking that once they have the CRM system, their employees will know how to use it. That is seldom the case. It’s important to provide employees with comprehensive training on using the CRM system and what information needs to be entered into it. Ensure you provide ongoing training and support to ensure that employees use the system effectively.

Businesses should avoid common CRM mistakes when implementing a CRM system. To ensure a successful implementation, you need to plan ahead, develop a flexible reporting interface, and know the limits of your CRM solution. Investing in the right CRM solution will allow your company to grow more efficiently and reliably.

The Advantages of VoIP for Businesses

Voice over IP, or VoIP, has become increasingly popular among business owners. However, many business owners ask if VoIP is viable in a landscape where many voice systems are either no longer supported or cost a fortune to upgrade.

Your business relies on a consistent and secure communication network. Therefore, choosing the right voice over IP solution is crucial for your business. Here are three things to look for when trying to find a voice over IP solution for your business.

Quality of Service – One of the biggest issues with traditional phone systems is the inconsistent quality of the calls. With VoIP, calls are routed through your internet, so distance no longer matters, and the quality of your calls is far superior.

Costs – VoIP may be more expensive than a standard phone system in some cases. However, in many cases, the overall costs of using VoIP will be offset because you will no longer need to pay for the line costs, physical hardware, and hourly labor associated with your current phone system.

Flexibility – VoIP can create flexible networks, changing how employees work and the business operates. In addition to offering internal telephony, VoIP systems allow you to connect multiple offices, make cheap international calls, or even integrate it with your video conferencing solution.

Voice over IP has become increasingly popular among business owners as a viable option to traditional phone systems. VoIP offers many benefits, such as superior call quality, cost savings, and flexibility. In a landscape where many voice systems are either no longer supported or cost a fortune to upgrade, VoIP is a great choice for businesses that need a reliable and flexible communication network.

If you’re wondering whether VoIP is right for your business, the answer is an emphatic yes. If you are considering upgrading your telecommunications infrastructure or are looking for a VoIP solution to improve employee productivity, give our team a call. We are glad to help.

How To Optimize Your Website With SEO

So, you’ve built your company’s website. That’s great news and a major milestone, for sure.  Unfortunately, your work is just beginning.  If you want anybody to be able to find you among the billions of sites that make up the internet, you’re going to need a little bit of help.

The first and best thing you can do for your new site is to optimize it for SEO.

SEO is shorthand for “Search Engine Optimization.”

A long time ago, search engines weren’t all that smart. Back then, site owners could get away with things like “keyword stuffing,” which is to use the same key word or phrase up to a hundred times in a given web page’s content, thereby ramming the point home.

The search engines took a dim view of that, and the phenomenon was thankfully short-lived.

These days, search engines are much smarter.  They can skim through your content and gain an understanding of what each page of content is all about.

The important thing to understand however, is that every search engine uses a different algorithm, which means that the optimization strategies are different for each one.  Given the fact that Google is the dominant search engine on the web, when most people talk about Search Engine Optimization, what they’re really talking about is optimizing for Google.

If you use a content management system like WordPress, you’re in luck!

WordPress has tons of great plugins that help you optimize your site for Google.  These will literally walk you through the process while helping to ensure that you’re making good use of titles and meta tags. Those titles and tags help web crawlers understand what your site is about.

If you’re not using an SMS, then you’re going to need to validate your HTML by hand, which is a somewhat time-consuming process, but well worth the effort.

The other big thing you can do is to make sure your website’s structure is logical and easy for a human  to follow.

If your site is just a random mishmash of poorly interlinked pages, then neither humans nor web crawlers will be able to find good information on your website. You can bet that neither will spend much time looking.  Organization is key!

Finally, make sure your content is “human readable.”

All the major search engines use LSI, which is short for Latent Semantic Indexing.  That’s just a fancy way of saying that if you build a site about the latest Apple products, web crawlers will “know” that your site is about technology and the results won’t show up when someone types in a search request for something else. Your site will not come up for “Apple Recipes”, for example, since that person is probably looking for food items.

SEO optimization is a very deep rabbit hole, but quite intuitive.  The basic idea is that you want to make sure your content is highly organized, clearly labeled, and easy to navigate to.

Cyber Security Best Practices For Businesses

Smaller companies often struggle to develop and invest in robust IT security systems, which can leave them relatively more vulnerable to cyber attacks.

If that’s the situation you’re in and you’re trying to decide what to invest in and where to use the money that you have to spend on IT security, here’s a quick overview of the basics you need to have covered.

1 – Door Access Control

Believe it or not, this properly falls under the cybersecurity umbrella since magnetic door locks and swipe cards (or similar technology) are ultimately managed via a server on your company’s network.

If you don’t have such a system in place, we strongly urge you to consider one. Once it’s in place, regularly review who has what level of access.

In addition to that, most door security systems include some type of monitoring software, and it pays to set up automated alerts when an employee shows as deviating from their usual routine.

Example:  If Linda’s regular work schedule has her swiping her card and entering the office just before 8AM, and leaving a little after 5PM and suddenly you see her coming in at 3:00 in the morning, that’s a sign that something is amiss and is well worth investigating.

2 – Encryption, Encryption, Encryption

Even if a hacker breaches your network, they can’t make use of any files they get their hands on if they can’t decrypt the data.

There are three types of encryption you want to be focused on:  Encryption at rest, encryption in use, and encryption in transit.  If your files are encrypted in all three states, a hacker is going to be hard-pressed to get anything useful from your network, even if they break in.

 3 – Ongoing Security Training

The sad truth is that all the fancy hardware and software in the world can be circumvented by going after the weakest link in your security chain, which is always your people.  If someone uses a weak password for the sake of convenience, that’s a way in for a hacker.

If someone is prone to opening email attachments from unverified sources, that’s another potential inroad. The problem is that too many employees don’t fully appreciate the security risks that these seemingly innocuous activities carry with them.  Make sure they know.  Make sure everyone knows.

There’s a lot more to robust security of course, and cybersecurity is constantly evolving, but if you start here, with these three items, you’ll be miles ahead.